Active voice can facilitate effective communication. This change is extremely distressing, as college students need to see their passive-voice writing to change it to active voice. Once you configure the check for passive sentences, MS-Word will squiggly-underline (in green color) most instances of passive sentences as illustrated below, just like it does squiggly-underline (in red color) spelling mistakes.Ĭlarity and ease-of-comprehension are two of the most important requisites to effective communication. However, I recently learned that the newest version of Microsoft Word (2016) no longer highlights passive-voice writing with the blue squiggly line and no longer provides a percentage for passive-voice writing. Step 3: In the ‘Grammar Settings’ dialog box, enable the ‘Passive sentences’ under the ‘Style’ category. ![]() Select ‘Grammar & Style’ from the ‘Writing style’ drop down and click on the ‘Settings’ button. Step 2: In the ‘Spelling & Grammar’ tab of the Options dialog box, enable the ‘Check grammar as you type’ and ‘Check grammar with spelling’ options. Step 1: Select ‘Tools’ from the ‘Options’ menu To activate the check for passive voice, follow these three steps. ![]() You can use the ‘Grammar Check’ feature in MS-Word to identify and eliminate passive voice. Sentences in active voice (e.g., ” I appreciate your feedback”) are simple, direct, persuasive, and easier to understand. To summarize, sentences in passive voice (e.g., “Your feedback is appreciated,”) though grammatically correct, seem impersonal and obscure the responsibility of actions or feelings they convey. A previous article had promoted the use of active voice for persuasive communications.
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